SCARS Suggested Policies & Procedures
These are simply guidelines therefore, alter the documents as you see fit for your organization
Our goal is to keep youth from situations in which they are at increased risk for sexual abuse.
It is our hope is all organizations entrusted with the care of children should adopt the following:
Conduct a Police Background Check
SCARS recommends to organizations entrusted with children to ask employees/volunteers to provide a Bermuda Police Criminal Record Check” (See form above.
Please note that Police background checks indicate those that have been convicted of a crime, such as child sexual abuse. Keep in mind that not all child sex offenders have been reported and subsequently convicted.
Hiring from Overseas
We recommend asking for a pre employment criminal background check for at least the past two years.
Implement a Best Practice Code of Conduct
Organizations should have a clear code of conduct for staff, volunteers, and older youth who serve children. A code of conduct is a document that describes how staff, volunteers, and older youth will interact and conduct themselves with children.
A good code of conduct is balanced: it allows for interactions that are warm, encouraging, and appropriate, and it clearly prohibits interactions that are dangerous, inappropriate, and harmful.
The code of conduct should be shared with parents and with children. – Darkness To Light (D2L.org)
It should also be posted to the organization website, and in prominent places within the facility.
- Click here Sample Code of Conduct
- Click here for Sample Volunteer Code of Conduct
- Click here for Sample ‘Child Safe Policy and Code of Conduct’ – sample provided by the Memphis Child Advocacy Center in the U.S.
- Click here for Sample Child Abuse Policy
- Click here for Sample Tips for Youth Serving organisations
- Click here for Sample Code of Conduct & Behavior Guidelines for Children & Older Youth who attend YSO’s
- Click here for a sample of a School Code of Conduct for Contractors and Service Providers
Suggested wording for a Code of Conduct or Conduct Policy for all youth serving organizations before hiring someone responsible for children (Including volunteers): “You must advise the Director/Manager if any investigation is or has been commenced against you for an offence against a child. You must also advise the Director/Manager if you are, or ever have been convicted of an offence against a child.” It is legal to suspend or not hire that person. The risk of not adding this to your Code of Conduct is too great for a child and for your youth serving organization. Every employee/volunteer/director in the youth serving organization should read,date and sign the Code of Conduct.
Conduct a In-Person Interview for New Hires & Volunteers
Ask specifically “what they would do in certain scenarios”
Conduct Personal & Professional Reference Checks
Ask specifically “Is there anything about this person that would concern you with respect to taking care of children”
Mandate Certified Sexual Abuse Prevention Training for Employees & Volunteers
Prevention training for staff & volunteers creates a culture of awareness. It gives people the skills to create safer environments. Prevention training for staff and volunteers creates an environment with much less opportunity for those who may offend. Require all staff and volunteers to provide your organization with a copy of their Stewards of Children certificate.
Click here to register for a prevention training
Monitor Isolated one-on-one Adult Situations with Children
Implement Safe Policies
Transportation Policy – can a youth ride in a car alone with an employee/volunteer. If yes, what are the circumstances? What are the pick-up procedures at the end of the day or the event?
Travel Policy – It is our view that any mixed gender activity especially that relating to overseas travel should require the organization to have 2 adults one male and one female. With regard to overseas hotel accommodations, we recommend a minimum of 2 children (under the age of 18) and 1 adult – all of the same gender in a hotel room (The adult should not share a bed with a child– unless they are the parent of that child) but ALWAYS the rule of at least three – 2 being minors and 1 being adult.
Social Media Policy – All email or private social media conversations with a child without including the parent or member of the organization should be prohibited.
Establish a clear Reporting Policy for Disclosures, Discoveries and Suspicions in your organization
We are all considered mandated reporters in Bermuda. Mandatory reporting of child abuse (Section 20) The Children’s Act 1998
We suggest requiring that every adult first report disclosures, discoveries and suspicions to Child & Family Services (278-9111) or The Bermuda Police Service (211 or 295-0011).
Identify multiple people within the organization to whom a report is also made.
This content is for general guidance purposes only and should not be used as a substitute for professional legal advice.
Government of Bermuda – Vulnerable Persons Policy 2014
Policy for Charities working with vulnerable persons because of age, physical or mental ability, ill health or because of affiliation with crime. Please Click here to download
Centers for Disease Control and Prevention (CDC) Policies and Procedures
Youth-serving organizations strive to create a safe environment for youth, employees, and volunteers so that youth can grow, learn, and have fun. Part of creating a safe environment is making sure that youth are not harmed in any way while participating in organization-sponsored activities.
One risk in any organization working directly with youth is child sexual abuse.
It is vital that organizations create a culture where child sexual abuse is discussed, addressed, and prevented.
– U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES, Centers for Disease Control and Prevention (CDC)
Please Click Here to download CDC Polices and Procedures
Additional Darkness To Light (D2L) Training
If you and your organization have been certified in our D2L Stewards of Children training – Please join the movement on D2L’s website (D2L.ORG) so you can receive on-going information about protecting kids and access to more video training options.
Also on the website is additional training in 4 areas:
1) Commercial Sexual Exploitation of Children
2) Bystanders Protecting Children From Boundary Violations and Sexual Abuse
3) Healthy Touch for Children and Youth
4) Talking With Children About Safety from Sexual Abuse