SCARS Suggested Policies and Procedures

These are simply guidelines therefore, alter the documents as you see fit for your organization

Our goal is to keep youth from situations in which they are at increased risk for sexual abuse. It is our hope is all organizations entrusted with the care of children should adopt the following:

  • Police Background Checks – Click here: Bermuda Police Service Application for Police Criminal Record
    SCARS recommends to organizations entrusted with children to ask employees/volunteers to provide a Bermuda Police Criminal Record Check” (See form above)

    Criminal Record Vetting Resumes 
  • In-Person interviews for new hires & volunteers – (asking specifically “what they would do in certain scenarios”)
    Personal & Professional Reference Checks (asking specifically “Is there anything about this person that would concern you with respect to taking care of children”)
  • Guidelines for interactions between individuals, such as a Code of Conduct Policy for staff & volunteers: Click Here Sample Code of Conduct | Sample Volunteer Code of Conduct 
  • Suggested wording for a Code of Conduct or Conduct Policy for all youth serving organizations before hiring someone responsible for children (Including volunteers): “You must advise the Director/Manager if any investigation is or has been commenced against you for an offence against a child.  You must also advise the Director/Manager if you are, or ever have been convicted of an offence against a child.”    It is legal to suspend or not hire that person.  The risk of not adding this to your Code of Conduct is too great for a child and for your youth serving organization.   Every employee/volunteer/director in the youth serving organization should read,date and sign the Code of Conduct.
  • Mandatory Certified Sexual Abuse Prevention training for employees, volunteers – Prevention training for staff & volunteers creates a culture of awareness. It gives people the skills to create safer environments. Prevention training for staff and volunteers creates an environment with much less opportunity for those who may offend.  Require all staff and volunteers to provide your organization with a copy of their Stewards of Children certificates
  • Monitor One-on-One adult situations with children
  • Policies for reporting disclosures, discoveries, & suspicion of sexual abuse
  • ‘Child Safe Policy and Code of Conduct’ – sample provided by the Memphis Child Advocacy Center in the U.S.
  • Click here for Sample Child Abuse Policy
  • Click here for Sample Tips for Youth Serving organisations
  • Click here for Sample Code of Conduct from
  • Transportation Policy – can a youth ride in a car alone with an employee/volunteer. If yes, what are the circumstances? What are the pick-up procedures at the end of the day or the event?
  • Travel Policy – It is our view that any mixed gender activity especially that relating to overseas travel should require the organization to have 2 adults one male and one female. With regard to overseas hotel accommodations, we recommend a minimum of 2 children (under the age of 18) and 1 adult – all of the same gender in a hotel room (The adult should not share a bed with a child– unless they are the parent of that child) but ALWAYS the rule of at least three – 2 being minors and 1 being adult.
  • Social Media Policy – All email or private social media conversations with a child without including the parent or member of the organization should be prohibited.


This content is for general guidance purposes only and should not be used as a substitute for professional legal advice. 

Government of Bermuda – Vulnerable Persons Policy 2014

Policy for Charities working with vulnerable persons because of age, physical or mental ability, ill health or because of affiliation with crime.

Please Click here to download


Centers for Disease Control and Prevention (CDC) Policies and Procedures

Youth-serving organizations strive to create a safe environment for youth, employees, and volunteers so that youth can grow, learn, and have fun. Part of creating a safe environment is making sure that youth are not harmed in any way while participating in organization-sponsored activities.

One risk in any organization working directly with youth is child sexual abuse.

It is vital that organizations create a culture where child sexual abuse is discussed, addressed, and prevented.

– U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES, Centers for Disease Control and Prevention (CDC)

Please Click Here to download CDC Polices and Procedures


Code of Conduct

Organizations should have a clear code of conduct for staff, volunteers, and older youth who serve children. A code of conduct is a document that describes how staff, volunteers, and older youth will interact and conduct themselves with children.
A good code of conduct is balanced: it allows for interactions that are warm, encouraging, and appropriate, and it clearly prohibits interactions that are dangerous, inappropriate, and harmful.
The code of conduct should be shared with parents and with children. – Darkness To Light (

It should also be posted to the organization website, and in prominent places within the facility.




Other Resources


Additional Darkness To Light (D2L) Training

If you and your organization have been certified in our D2L Stewards of Children training – Please join the movement on D2L’s website (D2L.ORG) so you can receive on-going information about protecting kids and access to more video training options.  

Also on the website is additional training in 4 areas:

1) Commercial Sexual Exploitation of Children

2) Bystanders Protecting Children From Boundary Violations and Sexual Abuse

3) Healthy Touch for Children and Youth

4) Talking With Children About Safety from Sexual Abuse

Click here to view videos